Qualifies, then books — day or nightAI agent · Web chat · SMS · Instagram & Facebook DM

Appointment Booking AI

Takes an enquiry from first message to a confirmed slot — qualifies it, reads your live calendar, and books the time they pick.

Built for

CoachesDentistsDoctors & clinicsLaw firmsMed spasTherapists
Buy for $297Browse all agents

One-time $297 · Fully white-label · Built in your own GoHighLevel sub-account

What you get
  • Qualifies against your criteria first
  • Reads live GoHighLevel calendar availability
  • Books inside the conversation, not via a link
  • Handles reschedules and cancellations
  • Sends confirmations and reminders automatically
  • Fills cancelled slots from the waitlist
Build time
3-5 days including calendar and reminder wiring
The number it moves
Appointments booked from the enquiries you already get.
$297$597
One-time build · yours to keepBuy & get started — $297Ask a question first
Who it is for

Is this your business?

Not a list of industries — the specific thing about how each of these operates that makes this agent pay for itself.

Coaches and consultants

Your calendar IS the product, and every enquiry that does not become a booked session is lost income. The agent qualifies for fit, then books straight into your live availability while the person is still interested.

Dental practices

New-patient enquiries arrive while your front desk is with a patient in the chair. The agent takes the enquiry, checks insurance basics and books the first appointment without anyone stepping away.

Doctors, physios and private clinics

The cost of a no-show is an empty room that cannot be resold. The agent books, confirms and reminds, then offers the slot to the next person when somebody cancels.

Law firms

Consultations are the top of your fee funnel, and enquiries decay fast — people call three firms. The agent books the consultation inside the conversation instead of promising a callback.

Med spas and aesthetic clinics

Treatments need a consultation first, and rebooking is where the margin lives. The agent handles both: the initial consult, and the next appointment before they leave.

Therapists and counsellors

First contact is often at the hardest moment, and a form that says "we will be in touch" loses people. The agent responds immediately, discreetly, and books at a time that suits them.

Probably not you if

  • Your appointments need manual triage before anyone can be given a slot.
  • You do not keep live availability in a calendar the agent can read.
Without it

Enquiries arrive at 10pm and get a booking link. A fraction of people click it, fewer still find a slot that works, and the rest are gone by morning — you never learn which, because an unbooked enquiry leaves no trace.

With it

The slot gets taken inside the conversation, while the person is still typing. No second step, no link to lose them at, and the confirmation and reminder sequence fires the moment it is booked.

How it runs

The whole conversation, step by step.

This is the actual build, not a summary of it — what fires, in what order, and where it stops and calls a human.

Appointment Booking AI

AI agentWeb chatSMSInstagram & Facebook DM
  1. 1
    Instantly

    Replies to the enquiry

    Web chat, SMS or social DM — whichever channel it arrived on.

  2. 2
    Message 2

    Asks the qualifying questions

    The two or three that decide fit, in your wording. Nothing more.

  3. 3
    Message 3

    Offers real times

    Reads live availability from your GoHighLevel calendar, including round-robin across your team.

  4. 4
    On choice

    Books the slot

    Writes the appointment, moves the pipeline stage and sends the confirmation.

  5. 5
    Before the slot

    Reminds and rescues

    Reminder sequence runs; a no-show triggers a same-day rebooking offer.

In the box

What it handles, and what we build to do it.

The conversations it handles

  • New enquiries arriving outside business hours
  • Qualifying questions before a slot is offered
  • Offering live availability and holding the booking
  • Reschedules and cancellations without a phone call
  • Confirmation, reminder and no-show follow-up

What we build in GoHighLevel

  • Conversation AI with a booking goal and qualifying script
  • Live GoHighLevel calendar availability and round-robin routing
  • Confirmation and reminder workflows on SMS and email
  • Pipeline stage moves as the appointment is set and kept
The guardrail

When a human takes over

If the request needs a slot type you do not publish, a deposit decision, or the caller asks for a person, the agent books a callback instead of forcing the booking.

Would an automation do this instead? Sometimes, yes. If the conversation is predictable enough to script, a rule-based build is cheaper to run, impossible to hallucinate with, and live in a fraction of the time. Browse the no-AI automations before you commit to a language model you did not need.

Goes with it

Often built alongside it.

Agents that share the same account, calendar and pipeline — so a booking one takes is a booking the others can act on.

AI agent

Call Answering & Transfer AI

Answers the phone, transfers the hot ones

Picks up every call in a natural voice, answers the routine questions, and warm-transfers the callers worth a human straight to your team.

  • Answers inbound calls in a natural voice
  • Warm-transfers hot callers to your team
  • Keeps your existing number and ring rules
  • Answers routine questions without a human
  • Books or takes a callback instead of voicemail
  • Covers nights, weekends and overflow

Built for

PlumbersElectriciansHVACRoofersCleanersTowing & recovery
Voice · SMS
$497$997
One-time build · 5-10 daysView & Buy — $497
AI agent

Lead Qualifying AI

Scores every enquiry before it reaches you

Asks the questions that decide whether an enquiry is worth your time, scores the answers, and sends only the strong ones to your calendar.

  • Scripted qualifying questions, asked every time
  • Scores and tags every contact against your rules
  • Offers a slot to strong leads immediately
  • Sends medium leads into nurture instead of the bin
  • Politely closes out poor fits
  • Works across chat, SMS and social DMs

Built for

PlumbersElectriciansCleanersRoofersHVACLocksmiths
Web chat · SMS · Instagram & Facebook DM
$297$597
One-time build · 3-5 daysView & Buy — $297
AI agent

Customer Support AI

Answers the repeat questions, around the clock

Answers the questions your team fields fifty times a week, from your own documentation, and hands over to a person the moment one needs it.

  • Trained on your own docs, not the open internet
  • Instant first reply, day or night
  • Says "I don't know" instead of inventing an answer
  • Hands over to a human with the full thread attached
  • Works across web chat, SMS and email
  • Deflects the repeat questions your team retypes

Built for

E-commerceSaaSClinicsAgenciesLocal servicesMembership sites
Web chat · SMS · Email
$397$797
One-time build · 3-5 daysView & Buy — $397
Questions

Before you commission it.

Does the Appointment Booking AI use AI?
Yes — it runs on GoHighLevel's Conversation AI, so it reads what someone actually wrote and composes a reply rather than matching a script. It is constrained to your own information and instructed to say it does not know rather than guess, which is the difference between a useful agent and an embarrassing one.
How long does it take to build?
3-5 days including calendar and reminder wiring. Most of that is not configuration — it is writing accurate answers, connecting your calendar and CRM, and testing the escalation path against real conversations before a customer ever reaches it.
What happens when it cannot handle something?
If the request needs a slot type you do not publish, a deposit decision, or the caller asks for a person, the agent books a callback instead of forcing the booking.
Does it work with my existing phone number and calendar?
Yes. It runs inside your own GoHighLevel sub-account, so it books into the calendars you already use and writes to the contact records you already have. Phone-based agents keep your existing number — calls forward to them, either always, after a set number of rings, or only outside business hours.
Is it white-labelled?
Yes. It answers in your brand's voice with your business name, and nothing a customer sees carries ours. Agencies deploy the same agent across client sub-accounts under their own brand.
What does it cost?
$297 one-time for the build, down from $597 — no retainer and nothing recurring on our side. The only ongoing cost is your own GoHighLevel plan.
Could a simple automation do this instead?
Sometimes, and it is worth asking before you commit. If the conversation is predictable enough to script, a rule-based automation is cheaper, deterministic and faster to ship. We will tell you if that is the better build for your case — the library carries both for exactly this reason.
Who is it built for?
It is bought most often by coaches, dentists, doctors & clinics, law firms, med spas and therapists, but it is not limited to them — it is built for any business that sells by appointment. The scripts, guardrails and calendar rules are configured to your business during the build.
Next step

Want the Appointment Booking AI in your account?

We scope it against your real calls and messages, build it inside your GoHighLevel sub-account, test the escalation path, and hand it over white-labelled. You leave the call with a scope and a fixed quote.

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